There are several different types of lists that you can create in SharePoint. Several different types of lists are created for you. These range from discussion boards to a calendar list. You my customize the default lists in many ways, or you can create custom lists with the columns that you choose.
Note To create a list, you must have permission to change the site where you want to create the list.
Click View All Site Content, and then click Create on the All Site Content page.
Tip In most cases, you can use the Site Actions menu instead to complete this step.
Under Communications or Tracking, click the type of list that you want, such as Contacts or Calendar.
Types of lists
The type of list that you use depends on the kind of information that you are sharing:
Announcements Use an announcements list to share news and status and to provide reminders. Announcements support enhanced formatting with images, hyperlinks, and formatted text.
Contacts Use a contacts list to store information about people or groups that you work with.
Discussion boards Use a discussion board to provide a central place to record and store team discussions that is similar to the format of newsgroups. If your administrator has enabled lists on your site to receive e-mail, discussion boards can store e-mail discussions from most common e-mail programs.
Links Use a links list as a central location for links to the Web, your company's intranet, and other resources. For example, you might create a list of links to your customers' Web sites.
Calendar Use a calendar for all of your team's events or for specific situations, such as company holidays. A calendar provides visual views, similar to a desk or wall calendar, of your team events, including meetings, social events, and all-day events. You can also track team milestones, such as deadlines or product release dates, that are not related to a specific time interval.
Tasks Use a task list to track information about projects and other to-do events for your group. You can assign tasks to people, as well as track the status and percentage complete as the task moves toward completion.
Project tasks To store information that is similar to a task list, but also provide a visual or Gantt view with progress bars, use a project task list. You can track the status and percentage complete as the task moves toward completion.
Issue tracking Use an issue-tracking list to store information about specific issues, such as support issues, and track their progress. You can assign issues, categorize them, and relate issues to each other. For example, you can create an issue-tracking list to manage customer service problems and solutions. You can also comment on issues each time you edit them, creating a history of comments without altering the original description of the issue. For example, a customer service representative can record each step taken to resolve a problem and the results.
Survey To collect and compile feedback, such as an employee satisfaction survey or a quiz, use a survey. You can design your questions and answers in several different ways and see an overview of your feedback.
Custom Although you can customize any list, you can start with a custom list and then customize just the settings that you specify.
In the Name box, type a name for the list. The list name is required.
The name appears at the top of the list page, becomes part of the Web address for the list page, and appears in navigational elements that help users to find and open the list.
In the Description box, type a description of the purpose of the list. The description is optional.
The description appears at the top of the list in most views, underneath the name of the list. Some types of lists can receive content by e-mail. If you plan to enable the list to receive content by e-mail, you can add the e-mail address of the list to its description, so that people can easily find the e-mail address.
To add a link to this list on the Quick Launch, click Yes in the Navigation section.
If an Incoming E-mail section appears, your administrator has enabled lists on your site to receive content by e-mail. To enable people to add content to the list by sending e-mail, click Yes under Enable this list to receive e-mail. Then, in the Email address box, type the first part of the address that you want people to use for the list.
This option may not be available for some types of lists.
If an E-Mail Notification section appears, your administrator has enabled lists on your site to send e-mail notifications when list items are assigned. To enable the list to send e-mail to people when an item is assigned to them, click Yes under Send e-mail when ownership is assigned?.
Creating a custom list is similar to creating a default list, except that the custom list comes with only a few columns, such as Title. After you create a custom list, you can add columns to suit the purpose of your list.
Under Custom Lists, click Custom List.
The description appears at the top of the list, underneath the name of the list.
Some lists already have columns set up, but you can add or change them. For custom lists, you add your own columns to the list.
Columns help your group to categorize and track information, such as your department name or project number. You have several options for the type of column that you create, including a single line of text, a drop-down list in which you specify the options, a number that is calculated from other columns, or even the name and picture of a person on your site.
Note The following procedure begins from the list page for the list that you want to add the column to. If the list is not already open, click its name on the Quick Launch. If the name of your list does not appear, click View All Site Content, and then click the name of your list.
On the Settings menu , click Create Column.
In the Name and Type section, type the name that you want in the Column name box.
Under The type of information in this column is, select the type of information that you want to appear in the column.
In the Additional Column Settings section, type a description in the Description box to help people understand the purpose of the column and what data it should contain. This description is optional.
Depending on the type of column that you selected, more options may appear in the Additional Column Settings section. Select the additional settings that you want.
To add the column to the default view, which people on your site automatically see when they first open a list or library, click Add to default view.
Note After you create a column, you can go back and change its settings. For example, you might want to specify that a column contains currency instead of just a number. To view or change the list settings, open the list, and then click List Settings on the Settings menu.
For every list that you want to place on a separate content page, you will need the list’s URL.