Adobe Connect Overview

APAN uses Adobe Connect for web conferencing and meetings.

• Meetings are live, in real-time.
• Adobe Connect uses HTML 5    
• Adobe Connect is available to use via web browser or downloaded client application. Live screen-sharing is the one feature that requires Hosts and Presenters to download and use the Adobe Connect client . 
  • You will be prompted to install and run the Adobe Connect client application in the following situations:
    • You attempt to login to a meeting using a previous version of the Adobe Connect meeting application.
    • You attempt to share your screen from a browser.
    • You select “Switch to desktop application” from the meeting context menu.
  • For more info on the client app and to download Adobe Connect, click here for a more detailed article.
    • Direct link to Adobe Connect download site: https://helpx.adobe.com/adobe-connect/connect-downloads-updates.html 
• Meeting rooms are persistent; you only create a meeting room once.  Adobe Connect is not like Outlook where you must schedule a new meeting per event. 
  • This means that your content will always be available in your room.  Anything that is uploaded to your room will remain persistent until deleted. 
• Meeting rooms are customizable to serve your meeting needs. 

Refer to APAN Applications Governance section 6 for additional guidelines.

APAN uses the on-premises Adobe Connect version 12.8.0. This Knowledge Base covers the most common features of Adobe Connect as implemented by APAN.

For more detailed guidance, visit Adobe’s official support resources:

• Adobe Connect: Get Started
• Adobe Connect: Meeting Basics

Roles in Adobe Connect

Host

Hosts have full control of the meeting room. They can:

• Set up meetings, invite and approve guests, place rooms on hold, or end sessions.
• Add or edit layouts.
• Prepare rooms with content before the meeting.
• Promote or demote participants to the Presenter or Host role.
• Use Prepare Mode to edit layouts for upcoming presentations.
• Share media, content, screens, and broadcast audio/video.
• Manage participant audio and video broadcasts.
• Record the meeting.

Presenter

Presenters can share and engage during a session. They can:

• Show media, slides, and content.
• Share their screens.
• Use chat, answer questions, and broadcast live audio/video.

Participant

Participants primarily view and interact with content. They can:

• View shared slides, media, and video/audio broadcasts.
• Use chat, polls, and download files.
• Broadcast their own audio/video if the Host grants permission.
• Contribute to specific Pods (e.g., Whiteboard, Notes, Q&A) if access is enabled.