Lists in SP13

[toc]

Create a List

1. Click Settings, and then select Add an app.  
   
2. Enter the type of list template you want (custom, task, calendar, and so on) into the search box, and select Search  .
3. Select the List template app you want to use.  
   
4. Enter a Name (required).

The name appears at the top of the list in most views, becomes part of the web address for the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address will remain the same.

To provide an optional Description and additional info, depending on the particular list app, select Advanced Options. 

5. Click OK.

Create a List on a Page

1. On the page that you want to add the list or library, select Page, and then select Edit. If you don't see the Page tab, select Settings, and then select Edit Page.

Note: If the Edit command is disabled or doesn’t appear, you may not have permission to edit the page.

2. Select the place on the page where you want the list or library to appear, select Insert, and then select App Part.
3. For the list or library, select the App Part, and then select Add. In Add apps, any lists you created should appear.
4. When you’re finished editing the page, select the Page tab, and then select Save. In some cases, you have the option to Save as Draft or Save and Publish.

Important: Some pages can't be edited, such as the Site Contents page.

Using the previous steps, here’s an example of a list that was added to a page.

Minimize or Restore a List or Library

1. On the page where you want to minimize or restore the list or library, select Page, and then select Edit.  
   
2. Point to the list or library, select the down arrow, and select Minimize or Restore depending on the current position of the list or library.  
3. Click OK.  
   
4. When you’re finished editing the page, select Save. In some cases, you have the option to Save as Draft or Save and Publish.

Delete a List

1. Go to the list that you want to delete.
2. Select the List tab
3. Select List Settings. 
   
4. On the List Settings page, select Delete this list.  
   
5. Click OK.

Delete List Items

1. Open the list where you want to delete an item. If you can’t find the list, select Site contents, and then open the list,
2. Select the item or items.
3. On the list's command bar, select Delete.  
   
4. When you are prompted to confirm, select OK.

Restore Items from the Recycle Bin

You can restore items that you delete and items other people delete (as long as you have edit permissions).

1. Go to the SharePoint site that the items were deleted from. 
2. In the Quick Launch bar navigation on the bottom left of the screen, click Recycle bin.

If you don't see the Recycle bin on the Quick Launch bar, follow these steps:

• Click Settings, and then click Site contents.
• The recycle bin is in the top right portion of the Site Contents page.

Note: if you do not see content in your recycle bin it may have already been deleted permanently.  There may be a possibility that the content was sent to the Site Collection recycle bin.  Since you likely do not have access to the Site Collection, please contact the APAN Help Desk to see if they can identify if the content is in the Site Collection Recycle Bin.  Please understand, this is not a guarantee the content that was deleted or removed still exists. 

1. On the Recycle bin page, click the box to the left of the items or files you want to restore.
2. Click Restore.

Notes:

• When an item is restored, it is restored to the same location that it was deleted from. 
• Deleted items are retained in recycle bins for a certain period of time. For SharePoint, the retention time is 93 days. It begins when you delete the item from its original location. When you delete the item from the site recycle bin, it goes into the site collection recycle bin. It stays there for the remainder of the 93 days, and then is permanently deleted.
• You can restore a list, list item, library, file, or a version of a file to its original location, as long as you have not already deleted its parent. For example, you can't restore a version of a file if the file itself has been deleted. That's because when you delete a file, you delete all versions of the file. Similarly, you cannot restore a file if the library to which it belonged has been deleted. You must first restore the library and then restore the file to the library.
• When you restore a library, all of the files that the library contains are also restored. Also, when you restore an item that was originally located in a deleted folder, the folder is recreated in its original location and the item is restored in the folder. Yet, the entire contents of the folder isn't restored.