Document Library FAQs

How long can a file or document be?

When uploading files and folders, you need to be aware of the name length.  SharePoint allows up to 260 characters for the total length.  But, let’s be practical, the shorter the name, the better.

Why won’t my document upload?

This could be for a number of reasons.  Try the following:

• First, identify if there is a duplicate file with the same name.
• Is the file size large? If so, you may be timing out.  Try creating a smaller file type.
• What is the bandwidth on YOUR network? Try another network to see if a faster network allows you to upload the content.
• What browser are you using? If you are using Chrome or Firefox, try using Edge.

As an Owner, can I acquire approval before a document or items in a list show publicly?

Yes.  For more information, see more here: 

https://support.microsoft.com/en-us/office/require-approval-of-items-in-a-list-or-library-cd0761c4-8c3f-4ea2-9435-13c28aa23d08#ID0EACAAA=Classic

As an Owner, how do I approve or reject items or files in a site list or library?

For more information: 

https://support.microsoft.com/en-us/office/approve-or-reject-items-or-files-in-a-site-list-or-library-d5931756-5315-4c4a-b89f-18947b6f7305

As an Owner, can I remove the approval requirement from a site list or library?

Yes, for more information see more her:

https://support.microsoft.com/en-us/office/require-approval-of-items-in-a-list-or-library-cd0761c4-8c3f-4ea2-9435-13c28aa23d08#ID0EACAAA=Classic

What are characters that are not allowed in file and folder names?

Avoid using the following characters in files and folders:

~ " # % & * : < > ? / \ { | }.

(Leading and trailing spaces in file or folder names also aren't allowed.)

Where can I learn more about Document Libraries?

Microsoft SharePoint knowledge base has a great introduction page.  For more information, click here:

https://support.microsoft.com/en-us/office/introduction-to-libraries-7d4221d9-8fb9-40d5-8441-2374c84b5e26

Can I restore documents that I mistakenly deleted?

Yes.  See Restore Items from the Recycle Bin wiki.