The All Partners Access Network (APAN) promotes collaboration and information sharing with partners. It is not intended for use as a records management system.
The APAN Team routinely performs cleanup and maintenance efforts on APAN communities (Verint groups and SharePoint sites) to remove obsolete data. Don't forget to audit your APAN community to ensure compliance with APAN's Retention policy!
A community (Verint group or SharePoint site) is deemed “inactive” when new content or files have not been posted nor uploaded within the last 2 years.
The term "content" refers to files uploaded as well as new or modified entries to applications.
Changes to the community's membership is not considered content and will not be taken into account when reviewing the community within the 2-year timeframe.
Inactive communities will be deleted by APAN after 2 years of inactivity. In the case of communities created for exercises, deletion will occur after 2 iterations.
Once an inactive community is deleted, it cannot be recovered.
To maintain active APAN communities, owners are encouraged to:
Once a community is no longer operationally relevant or needed, contact the APAN Help Desk to delete it.
Community owners are responsible for archiving the community upon mission completion or when it's no longer needed.
Contact the APAN Help Desk during normal operating hours (Monday - Friday, 0800-2000 U.S. Eastern Time).