Grant Deliverables

Our grants system should automatically send an e-mail reminder to submit annual or final reports according to the award date of the grant. These e-mails should come from technicalreports@us.af.mil. Please add this e-mail address to your safe-sender list.

 Deliverable Type Due Date  Contents
Conference Deliverable(s)  90 Days after the conclusion of the Conference
  1. Conference Proceedings/Summary
  2. SF 425 – Federal Financial Report
  3. (Download SF425 v3.0) Preferred
  4. (Download SF425 v2.0) If v3.0 does not work for you.

Annual

Report(s)

For Grants with a  duration of less than 1 year, no Annual Reports are due.

For Grants lasting more than 1 year an Annual Report is due on the 1 year anniversary of the Grant Start Date and for each subsequent anniversary until the Grant End Date, excepting the last year for which all Final Deliverables are due
  1. Annual Report
 Final Deliverables  90 Days after the conclusion of the Project  
  1. Final Report
  2. DD882 – Report of Inventions Form (Download DD882)
  3. SF 425 – Federal Financial Report (Download SF425)

DD882 and SF 425

These forms are typically prepared by the institution business office.  The instructions for the DD882 and SF 425 forms can be downloaded here: (Download DD882 & SF425 Instruction)

Annual and Final Report

IMPORTANT: Annual and Final reports should be publically releasable.  Works-in-progress, in-submission, under review, under revision, and/or published papers should be sent to the IPO separately.

The annual and final reports are technical documents provided by the PI as the primary grant deliverable.  Please submit the report as PDF documents.  Do not send archived files (.zip or .rar) because our e-mail system will delete the entire e-mail.  If the files are too large, please submit them to the IPO using DoD Secure Access File Exchange at DoD SAFE (https://safe.apps.mil)

 

 

A recommend outline for your Technical Report (Final or Annual) follows:

  • Title Page
    • BAA Name: (e.g. FA9550-23-S-0001)
    • Proposal Title: (match the title on your Grant award document)  
    • Name and Position/Title of Principle Investigator
    • Key Researcher(s) involved in the Proposed Project
    • Affiliation of each Researcher
    • Period-of-Performance (from your Grant award document)
    • Total Cost (for each year)
  • Annotated List of published, submitted, and in-work papers (ACM or IEEE reference format)
    • For the annotation, map them to the research objective(s) from the grant proposal and briefly describe how the paper addresses the/each research objective
    • Clearly highly any joint publications with US-based partners, e.g., AFRL
    • Send the papers to your AOARD Program Officer as PDF separately.
    • Do not send archived files (.zip or .rar) because our e-mail system will delete the entire e-mail. If the files are too large for email, please submit them using DoD Secure Access File Exchange at DoD SAFE (https://safe.apps.mil)
  • Technical Progress and Outcomes
    • Objectives
    • Work that was conducted
    • Findings
    • Clearly answer the question, “What do we know now that we did not know before?”
    • Recommendations for future work
  • Identify any new research USAF/USSF/DoD/Academia/Industry Relationship or Collaboration Highlight
    • List significant events with US institutions
    • Briefly describe any outcomes from the meetings
    • Identify any new research directions or future work as a result
  • Follow-on awards or research milestones enabled by this grant
    • Include other US grants (such as US Navy or US Army)
    • Include new funding opportunities in your country
    • Promotion in academic rank (e.g. lecturer to senior lecturer, assistant professor to associate professor)
  • Students involved at all levels (undergrad, MS, PhD, post-doc)
    • For MS and PhD graduating students, please list the student and their thesis/dissertation title