Grant Deliverables

Our grants system should automatically send an e-mail reminder to submit annual or final reports according to the award date of the grant. These e-mails should come from technicalreports@us.af.mil. Please add this e-mail address to your safe-sender list.

Deliverable Type	Due Date	Contents
Conference Deliverable(s)	90 Days after the conclusion of the Conference	Conference Proceedings/Summary SF 425 – Federal Financial Report (Download SF425 v3.0) Preferred (Download SF425 v2.0) If v3.0 does not work for you.
Annual Report(s)	For Grants with a duration of less than 1 year, no Annual Reports are due. For Grants lasting more than 1 year an Annual Report is due on the 1 year anniversary of the Grant Start Date and for each subsequent anniversary until the Grant End Date, excepting the last year for which all Final Deliverables are due	Annual Report
Final Deliverables	90 Days after the conclusion of the Project	Final Report DD882 – Report of Inventions Form (Download DD882) SF 425 – Federal Financial Report (Download SF425)

DD882 and SF 425

These forms are typically prepared by the institution business office. The instructions for the DD882 and SF 425 forms can be downloaded here: (Download DD882 & SF425 Instruction)

Annual and Final Report

IMPORTANT: Annual and Final reports should be publically releasable. Works-in-progress, in-submission, under review, under revision, and/or published papers should be sent to the IPO separately.

The annual and final reports are technical documents provided by the PI as the primary grant deliverable. Please submit the report as PDF documents. Do not send archived files (.zip or .rar) because our e-mail system will delete the entire e-mail. If the files are too large, please submit them to the IPO using DoD Secure Access File Exchange at DoD SAFE (https://safe.apps.mil)

AFOSR now uses the Federal-wide Research Progress Performance Report (RPPR) for annual and final research performance reports. The reporting requirements are detailed in the grant award documents. FRPP format is here https://www.nsf.gov/bfa/dias/policy/rppr/frpprformat_2016.pdf An outline that meets the format includes:

Title Page

BAA Name: (e.g. FA9550-19-S-0003)
Proposal Title: (must match the title of the grant award document)
Name and Position/Title of Principle Investigator
Key Researcher(s) involved in the Proposed Project
Affiliation of each Researcher
Proposed Period-of-Performance
Proposed Total Cost (for each year)

Annotated List of published, submitted, and in-work papers (ACM or IEEE reference format)

For the annotation, map them to the research objective(s) from the grant proposal and briefly describe how the paper addresses the/each research objective
Denote paper acceptance rate and any distinctions (e.g. best paper award, best student paper)
Send the papers to the respective IPO as PDF separately.
Do not send archived files (.zip or .rar) because our e-mail system will delete the entire e-mail. If the files are too large, please submit them to the IPO using DoD Secure Access File Exchange at DoD SAFE (https://safe.apps.mil)
Optional: put the papers in a .bib (Bibtext file)

USAF/USSF/DoD/Academia/Industry Relationship or Collaboration Highlights

List significant events with US institutions
Briefly describe any outcomes from the meetings
Identify any new research directions or future work as a result

Follow-on awards or research milestones enabled by this grant

Includes other US grants (such as Office of Naval Research Global or US Army’s ITC-PAC)
Includes institution’s domestic grants
Promotion in academic rank (e.g. lecturer to senior lecturer, assistant professor to associate professor)
Establishment of relevant research centers

Students involved at all levels (undergrad, MS, PhD, post-doc)

For MS and PhD graduating students, please list the student and their thesis/dissertation title